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AI solutions · managed services

Managed AI Services: A Named Team That Keeps Your Automations and Agents Working

An automation that nobody owns stops working quietly. A model gets updated, a prompt drifts, the usage bill creeps up, and the second use case never gets built because the first one is still taking attention. We take that responsibility on, keep everything running, improve it month by month and report what it produced.

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Quick answer

What Are Managed AI Services?

Managed AI services are an ongoing arrangement in which a provider takes responsibility for the AI automations and agents a business runs. That covers monitoring them, responding when they fail, updating them when models and platforms change, tuning their quality, keeping the usage costs under control, setting rules for how they are used, and adding new use cases over time.

What is included

Six Things We Do Every Month

For everything in scope.

Monitor

Monitoring and Incident Response

  • Every run is logged and failures raise an alert
  • Response and fix times agreed in writing
Fix

Fixes and Updates

  • Patches when an API or platform changes
  • Model deprecations handled before they bite
Tune

Monthly Optimization

  • Transcripts and outputs reviewed
  • Prompts and knowledge bases adjusted
Build

New Use-Case Backlog

  • Reviewed with you each month
  • A number of builds included in each plan
Cost

Cost and Usage Control

  • A budget and an alert on every API key
  • A monthly report of what was spent and what it returned
Govern

Governance and Enablement

  • Rules on which data the AI may use
  • A change approval process and access reviews

How onboarding works

Two to Four Weeks to Full Coverage

The monthly review follows the same format as our HubSpot managed services.

1
Phase · 01

Takeover audit

We record every automation and agent, what it depends on and what it costs. Anything unsafe is flagged before we accept it.

2
Phase · 02

Monitoring baseline

Run logs, error alerts, accuracy sampling and cost budgets are set up, with the thresholds agreed with you.

3
Phase · 03

Ownership transfer

Accounts and keys are confirmed in your name, a named engineer is assigned and the escalation path is agreed.

4
Phase · 04

Monthly cadence

Each month we go through what ran, what broke, what was tuned, what it cost, what it saved and what gets built next.

✓ AI UNDER MANAGEMENT · MONTHLY REVIEW

Want one team responsible for the whole AI layer?

Tell us what you are running on a thirty-minute call and we will tell you what it would take to support it.

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Plans

Managed AI Services Plans

Flat monthly fees. There is no setup fee for anything we built, and takeovers start with a one-off audit.

PLAN A
Essentials
From $1,500 a month for up to ten automations or two agents.
Monitoring and alertsFixes within three business daysMonthly tuning and a written report
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PLAN B · MOST POPULAR
Growth
From $3,500 a month for up to twenty-five automations or five agents.
Fixes within one business dayOne new build each monthA monthly review call
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PLAN C
Scale
Quoted for larger estates or several teams.
A named engineer and same-day fixesCombined with HubSpot Managed Services
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Hear from our clients

What Our Clients Say

★★★★★✓ VERIFIED · REVOPS
3&Four was a helpful partner in building out our CRM infrastructure. Their team was responsive, easy to work with, and took a consultative approach throughout the process. They provided practical recommendations and best practices that helped us improve our setup and better leverage the platform.
Derrick, S. · “Responsive and Knowledgeable Partner”
★★★★★✓ VERIFIED · GROWTH
I have worked with Adeel and his team at 3 & four for the past few months now. What I have been most impressed with is their responsiveness and quality of work. Even though we are in two very different time zones, the communication is almost seamless which I very much appreciate.
Asif Rehmani · “Hard to find more reliable folks than these guys”
READ MORE ON HubSpot Marketplace · 5.0 ★Clutch · 5.0 ★

Evidence · accreditations

The Same Managed-Services Team That Runs More Than 150 HubSpot Portals

Platinum Solutions Partner, accredited by HubSpot for Onboarding and Solutions Architecture.

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HubSpot Onboarding AccreditationHubSpot Solutions PartnerHubSpot Solutions Architecture Accreditation
150+
HubSpot clients served
100+
Onboardings and implementations
5.0 ★
HubSpot Marketplace rating
5.0 ★
Clutch rating

FAQs · for the record

Common Questions

Everything clients usually ask — on the record. If yours isn't here, the consultation is free.

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A senior consultant answers within one business day.

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01 What do managed AI services include?

We monitor every automation and agent in scope and respond when one fails. We apply fixes when a platform or model changes, tune the prompts each month, keep a backlog of new use cases, watch the AI usage costs and set simple rules for what the agents may touch. It is one monthly fee, a named team and agreed response times.

02 Can you take over automations built by someone else?

Yes. We start with a takeover audit to record what exists, what it costs to run and where it breaks. If there is anything we cannot support safely, we tell you before we take responsibility for it.

03 How is this different from your HubSpot Managed Services?

HubSpot Managed Services looks after the CRM itself. Managed AI Services looks after the AI layer that sits on top of it and around it, meaning the agents, the AI steps inside automations, the model costs and the governance. Many clients run both with the same team.

Get started · free consultation

Talk to us about managing your AI

Tell us what you are running and who built it. We will confirm the scope, the plan and a start date within one business day.

  • Named team · agreed response and fix times
  • Monthly report · what ran, what broke, what it cost and what it saved
  • Keeps growing · new use cases built on every plan

We reply within 1 business day.