How to Create a HubSpot CRM Email Signature?

Learn how to create Email Signature in HubSpot Signature tool and implement that in HubSpot or other email providers.

Emails are an integral part of any business, especially when it comes to digital marketing. According to statistics, more than 300 billion emails are sent and received every day. These staggering numbers highlight the importance of communication through emails.

If you’re using email for sales and marketing purposes then having a solid email signature is essential. It convinces the recipient about the sender’s legitimacy, which is the most crucial element of email marketing.

Creating legitimate and attractive email signatures is no more a difficult task to perform. HubSpot email signature generator is an impressive tool for creating comprehensive email signatures that include all the essential elements.

Step 1: Create an Email Signature in HubSpot

HubSpot provides a free email signature generator that helps users create persuasive and attractive email signatures, without any coding, within no time.

HubSpot’s email signature generator is a drag-and-drop builder with pre-built templates that you can customize according to your choice. Here is a step-by-step process to do it.

  1. Visit the Official Page: HubSpot has a dedicated web application for its email signature generator. You can visit the page from here.

  2. Choose a Template: HubSpot email signature includes four main functions that are template, personal details, customization, and call to action (CTA). Here, you first select a template according to your personal preferences. HubSpot offers six basic templates that you can further tune with the help of customization.1-3

  3. Personal Information: This is the most comprehensive section of the HubSpot email signature generator, which includes personal and professional information. First, you enter basic details, such as your name, job title, department, company name, etc. After that, you enter contact details, which include your phone number, email address, and website URL (if any). You can also add your permanent or current address on top of this.
    2-2Besides this, HubSpot allows you to add your social media links with minimalistic yet compelling icons which look perfect at the bottom.

  4. Customization: It offers all the basic customization options inside the HubSpot email signature generator. You can modify the theme, text, and link color according to your liking or business branding needs.
    4-2Moreover, you can change font size and choose a font from the eight most popular fonts.

  5. Custom signature image and CTA: It includes your profile picture along with a logo image. Adding a custom signature image as a logo for your email signature is an essential step to perform. People either add their business logo if they run a business or the company logo for which they work.
    To add your profile picture or logo image, you first need to add it to a cloud storage platform, such as Google Drive or Microsoft OneDrive. After adding them to a cloud storage platform, you can paste their link into this section.


The last section of HubSpot’s email signature generator lets you create a custom CTA to drive potential customers. You can either write a custom CTA or paste a link to add from a third-party website. One more point to keep in mind here is that you cannot write more than 24 characters for it.
7On top of this, you can also paste an image link from a cloud platform that contains a custom CTA. Here, you can modify the CTA text color as well.

After completing the email signature, click the “create signature” button at the bottom of the page. You'll see some basic questions. Answer these questions and click on the “Confirm & Submit” button. With this confirmation, your email signature will be created.
Now, you can copy and paste your signature into multiple platforms, including Gmail, Outlook, and HubSpot. Besides this, you can also copy and paste the signature with the source code if you face any issues.

Step 2: Adding an Email Signature in HubSpot for Your Emails

HubSpot is one of the leading CRM solutions, and emails are an integral part of its ecosystem for communication purposes. Now, we will let you know how you can add your newly generated email signature to your HubSpot account. Here is the step-by-step process to perform this action.

  1. Log in to your HubSpot user account, and click on the settings icon—placed at the top right corner of the home page.

  2. Here, you see a left-sided menu bar. Select “General” and then click on the email tab.
    11After that, head into the “configure” section.12

  3. Click on the second option, which is “Edit email signature.” After clicking, a pop-up window will appear.

Now, click on the “HTML” button visible at the top and replace the current HTML source code with the source code generated in the HubSpot email signature generator.

Thoroughly look at the preview and identify if anything is missing. Click on the save button if you find no issue in the live preview signature. By doing this, you successfully add the signature for the HubSpot email.


Frequently Asked Questions (FAQs)

How do I add the newly generated signature to my Gmail account?

Follow the below steps to add this signature to your Gmail account.

  • Open your Gmail and click on the settings icon at the top right corner.

  • Click on “See all settings” and scroll downwards until you see the signature option to open it.

  • Copy-paste the newly created signature, and save changes to add the signature.


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How do I add the newly generated signature to my Outlook account?

Follow the below steps to add this signature to your Outlook account

  • Open your Outlook account and click on the “File” option at the top left corner.

  • Select “Options” to find the “Signature” tab and click on it.

  • Copy-paste the newly generated signature, and save changes to add the signature.


Why does my created email signature look different in the mailbox?

This issue happens due to improper copy-paste and formatting. Here’s what you can do to solve this issue:

  • Change the browser and repeat the process. It may solve this issue.

  • Instead of copying and pasting the original text, use the source code. It will solve the HTML coding issues.


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